Articles on: Recording and Transcribing File Note Meetings

Import Meeting Recordings from Teams, Zoom and Other Platforms in Claras

Recording meeting transcripts is essential for effective documentation and streamlined workflows, especially when using AI tools like Claras. This guide will walk you through how to enable and export recordings or transcripts in popular video conferencing tools.


Claras relies on high-quality meeting recordings to generate accurate and comprehensive file notes. By providing Claras with raw transcripts, you ensure the best possible output for your client documentation. Read our best practice recording tips here.


Enabling and Exporting Recordings


Microsoft Teams


  1. Start a Meeting
  • Open Microsoft Teams and start your meeting


  1. Start Recording
  • Click on the three dots (More options) in the meeting controls
  • Select "Start recording"
  • Your recording and transcription will start
  • Your recording will stop when you end the meeting


Start the recording


  1. Import the recording to Claras
  • In Claras, click into a meeting from the Schedule page.
  • Click Upload Recording and click the Microsoft Teams tab - you'll see your 10 most recent meetings listed
  • View this article for detailed instructions.


Pro Tips:As a timesaver, set Teams up to have transcripts enabled for all meetings - Claras will process your file notes a lot faster. Ask your IT administrator to enable the Transcription setting under Meetings > Meeting policies. This setting is off by default." https://learn.microsoft.com/en-us/microsoftteams/meeting-transcription-captionsIt's also useful to change the default language in your own Teams account to suit your region (eg. English UK). Follow these instructions: https://support.microsoft.com/en-au/office/change-settings-in-microsoft-teams-b506e8f1-1a96-4cf1-8c6b-b6ed4f424bc7


Learn more about recording meetings in Teams


Zoom

You need to configure Zoom to record to the cloud before live transcriptions are available. Sign in to the Zoom web portal, and navigate to Settings > Recording and enable:

  • Save closed caption as a VTT file
  • Cloud recordings
  • Create audio transcripts
  • Automatic recording - record in the cloud


Configure Zoom to record transcripts


  1. Start a Meeting
  • Open Zoom and start your meeting


  1. Record the Meeting
  • If recording isn't automatically enabled, click on the "Record" button in the meeting controls


  1. Export the Transcript
    Once the meeting has finished, audio transcripts are saved in VTT format. Download this file and upload it to Claras when creating a new file note.


  • Sign in to the Zoom web portal
  • In the navigation menu, click Recordings
  • Click the name of the recorded meeting
  • You will see a list of recording files
  • Download the Audio transcript
  • Upload this into Claras when creating a new file note


Learn more about using transcripts in Zoom


Google Meet

Google Meet doesn't have built-in transcription on lower tier subscriptions. You'll need to use a third-party tool like Otter.ai.


  1. Enable Transcription
  • Use Otter.ai or another third-party tool to transcribe your meeting


  1. Access and Export the Transcript
  • Follow the instructions provided by your chosen third-party tool to access and export the transcript as a txt file
  • Upload to Claras when creating a new file note


Learn more about Otter.ai for Google Meet


Cisco Webex


  1. Start a Meeting
  • Open Cisco Webex and start your meeting


  1. Enable Live Transcription
  • Click on the "Record" button and enable transcription services


  1. Access the Transcript
  • After the meeting, find the transcript in your meeting recordings


  1. Export the Transcript
  • Go to the "Recordings" section in the Webex portal
  • Click on the recording and download the transcript
  • Upload or copy and paste into Claras when creating a new file note


Learn more about recording transcripts in Webex


Best Practices


  • Test Your Setup: Before an important client meeting, test the transcription feature to ensure it's working correctly.
  • Inform Participants: Let all meeting participants know that you'll be recording and transcribing the session.
  • Review Transcripts: Quickly review transcripts for any major errors before uploading to Claras.
  • Secure Storage: Ensure transcripts are stored securely and in compliance with data protection regulations.


Need Help?


If you're having trouble enabling or exporting transcripts, or if you need assistance uploading them to Claras, please don't hesitate to contact our support team. We're here to help you make the most of your meeting recordings and enhance your file note process with Claras.

Updated on: 11/03/2025

Was this article helpful?

Share your feedback

Cancel

Thank you!